EVS37

Table of Contents

1. Purpose of Collection and Use of Personal Information
2. Range of Personal Information
3. Maintenance and Disuse of Personal Information
4. Range of Cookie Use
5. Security Management for Personal Information
6. Data Usage Policy
7. Changes and Updates to this Privacy Policy
8. Responsibility for Security Breach

This “Privacy Policy” explains the collection, use, and disclosure of “personal information” by the 37th International Electric Vehicle Symposium & Exhibition (EVS 37). In accordance to the Information Network Promotion Law revised on September 30, 2011 and legislated to prevent the misuse and abuse of personal information on the Internet, this Privacy Policy also explains our commitment to you with respect to our use and disclosure of the personal information that we collect from its members. That commitment is contained in the “Data Usage Policy,” below. As used in this policy, “personal information” means information that would allow a party to identify you such as, for example, your name, address or location or email address. We collect membership information in order to provide better services to its users.

1. Purpose of Collection and Use of Personal Information

We collect information solely for the purpose of providing services to our members and facilitating our communication with them. We do not collect or use personal information for any other purposes. The personal information provided to us by members makes it possible for us to deliver, based on it, more useful information selectively.
Emails and Newsletters
We use the personal information you provide to us when you receive our newsletter in order to respond to your request, to reply to your email or to send you communications about news and events related to the conference. When you subscribe to our newsletter, your name and email address is sent to and stored by the conference.
Registered Users
When you register to obtain a user account, you may be asked to provide personal information to create your account and establish a password and profile. Providing your email address and/or real name is required. If you do provide your email address, it will allow us to send you your password if you should forget it. We will also use that personal information to establish and maintain your membership and provide you with the features we provide for Registered Users, and for the purpose of contacting you about upcoming news and events relevant to the conference. Any other personal information that we may collect which is not described specifically in this Privacy Policy will only be collected and used in accordance with the Principles. When the range, purpose, and use of the information collected by us change, we will make sure to notify our members and ask for their consent beforehand.

2. Range of Personal Information

Only the minimum amount of information reasonably necessary to provide you with services should be collected and maintained, and only for so long as reasonably needed or required; this includes their name, country, telephone and e-mail. We may collect personal information at several places on the Website, when you subscribe to us with your personal information such as by sending an email to us or signing up to receive a newsletter or our events listing; when you provide personal information to register to establish a user account on our website in connection with your participation in the conference.

3. Maintenance and Disuse of Personal Information

Information you provide through our Website, or that we gather as a result of your use of our Website, should not be used for marketing or advertising purposes, nor should it be provided voluntarily (without your permission) to anyone else unless required. We will continue to maintain and manage its members' personal information as long as they continue to receive its services and retain their membership. However, when a member cancels his or her membership by request for de-registration, all personal information collected by us will be permanently deleted from our database, ensuring that the opening or use of such information for any purposes is no longer possible.

4. Range of Cookie Use

When our members visit our site and their web browsers ask for cookies, our website restricts its use of cookies only to the information that has no potential to invade their privacy, such as browser version, monitor information, operating system version, and information related to log-in.

5. Security Management for Personal Information

We have implemented reasonable measures to protect against unauthorized access to and unlawful interception or processing of personal information that we store and control. However, no website can fully eliminate security risks. We will post a reasonably prominent notice to the Website if any such security breach occurs. User IDs have security risks in addition to those described above. Among other things, User IDs are vulnerable to DNS attacks, and using an ID may increase the risk of phishing.

6. Data Usage Policy

Our Data Usage Policy covers how we maintain and use information about you that is collected by our websiteand server logs, including when you log into a website using your conference ID. Non-Personal Browsing Information We Collect. When you use the Website, our servers may collect information automatically (through, for example, the use of your “IP address”) about your activities while visiting the Website and information about the browser you are using. In addition, whenever you use your conference ID to log into our website, our server keep a log of the websites you visit. No Linking. We do not intentionally link browsing information or information from our server logs to the personal information you submit to us. We use this information for internal purposes only, such as to help understand how the Websites are being used, to improve our website and the features we provide, and for systems administration purposes.
No Selling or Sharing.
Except in the unique situations identified in this Privacy Policy, we do not sell or otherwise voluntarily provide the non-personal browsing information we collect about you or your website usage to third parties.
No Retention
The conference discards non personal browsing information from our server logs once we have used the information for the limited purposes noted above, under “No Linking.” Notice If we are required to provide a third party with your non personal browsing information, then, we will use reasonable means to notify you promptly of that event, unless we are prohibited by law from doing so or is otherwise advised not to notify you on the advice of legal counsel. Any other non-personal information that we collect which is not described specifically in this Privacy Policy will only be collected and used in accordance with the principles.

7. Changes and Updates to this Privacy Policy

We may occasionally update this Privacy Policy. When we do, we will also revise the Effective Date below. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the personal information we collect. Your continued use of the Website constitutes your agreement to this Privacy Policy and any updates.

8. Responsibility for Security Breach

Members are responsible for the security of the passwords for their membership accounts. We never ask its members for their passwords, either through mail or any other methods. Under no circumstances should you ever disclose your password. We ask that you pay particular attention when you are logged in, in order to ensure that your personal information is not divulged to others. If you have any concerns or suggestions about our Privacy Policy and management of your personal information, please do not hesitate to contact our representatives listed below through email or phone, and we will respond to you as expeditiously as possible. If you have questions about this Privacy Policy, please contact us by email at info@evs37korea.org